Privacy Policy

We invite you to explore this webpage and learn more about Privacy at ubiHRM, including understanding the steps that we’ve taken to protect personal data globally.
As a Business Services provider we process the personal data of our Clients’ employees on behalf of our Clients. In order to provide the highest level of data protection, ubiHRM has adopted Corporate Rules for processing Client employee data and business contact data.
  • ubiHRM Privacy Statement for Business Contacts
    This Privacy Statement explains how ubiHRM disclose Personal Data that we collect from Individuals or Companies & its Employees who subscribe to our App or visit our website or engage with us in business activities.
    • Types of Personal Data
      This Privacy statement explains our practices with regard to Personal Data collected by ubiHRM for its own Business Purposes. Personal Data is any information that can be used to identify, locate or contact you. Some examples of Personal Data include your name, username, mailing address, telephone numbers, email address, geographic location.
    • How ubiHRM collects Personal Data
      In most cases, we collect Personal Data directly from you. We will ask you for Personal Data when you interact with us, such as registering on our Apps or websites, signing up to receive a newsletter, making a purchase, signing up to receive marketing communications, or to provide ubiHRM with services, goods or products.
    • How ubiHRM uses Personal Data
      ubiHRM uses your Personal Data for the following Business Purposes:
      • (a) Business Purposes for Processing Personal Data pertaining to the Company’s Employees.
        Personal Data pertaining to Professionals with whom ubiHRM has a business relationship may be processed as needed:
      • To initiate, develop, maintain or expand a business relationship, including negotiating, contracting, and fulfilling obligations under contracts;
      • To send transactional communications (such as requests for information, responses to requests for information, orders, confirmations, training, and service updates);
      • For account management, providing service, and dispute resolution purposes and reporting
      • (b) Business Purposes for Processing Personal Data pertaining to Consumers and other Individuals.
        Personal Data pertaining to Consumers and other Individuals with whom ubiHRM has a business relationship may be processed as needed:
      • To provide the information, product, or service requested by the Individual, and as would be reasonably expected by the Individual given the context in which the Personal Data were collected, and the information provided in the applicable privacy statement
      • For due diligence, including verifying the identity of the Individual, as well as the eligibility of the Individual to receive information, products, or services
      • To send transactional communications (such as requests for information, responses to requests for information, orders, confirmations, training materials, and service updates
      • To manage the Individual’s account, such as for customer service, finance, and dispute resolution purposes;
      • For risk management and mitigation
      • (c) Business-necessary Processing activities
        ubiHRM will collect and process its Customers Clients data only as instructed or permitted by our Client. ubiHRM maintains appropriate security controls to protect the information. The personal data, mainly users’ profile information viz. Email, Phone, Name, Profile photo is uploaded to https://www.ubitechsolutions.com/hrm-software/
      • Clients contact information: We optionally collect the Clients information like his Name, Phone, Email for administering the App’s function & only after getting the required permission from our Customers
      • Clients GPS Location: We collect location based data (GPS coordinates) through our geolocation feature from our Customers Field Employees to punch their Visits with their GPS location.
      • Clients images: We collect Company images if the Client has signed up for our App & has agreed to the use of this feature. This feature is optional & is only given if the Company has signed up for it. We do not share the collected images with any third party tool, or use it for any other process other than the one disclosed by the application.
        Images collected are stored for the duration the Client has signed up for the App’s services & the retention Period of 365 days after which they are automatically deleted from the system. ubiHRM may process Data for business management reporting, and analysis.
      • (d) Providing services. ubiHRM may process Personal Data to provide the business services, analytics, and business intelligence.
    • Why and How Personal Data is disclosed by ubiHRM
      ubiHRM commits to not provide your Personal Data to Third Parties. We limit our sharing of your Personal Data to:
      • ubiHRM will only use your Personal Data for the purposes listed above
      • Our service providers are bound to protect your Personal Data and only use your Personal Data in accordance with our instructions.
      • Our business partners, but only to the extent you have purchased a product or service from such a partner, interacted with such a partner, or otherwise authorized the sharing.
      • Enforce our rights, protect our property, or protect the rights, property or safety of others, or as needed to support external auditing, compliance and corporate governance functions. We will also disclose Personal Data when required to do so by law.
    • Mobile & Desktop Applications
      ubiHRM offers mobile & Desktop applications that allow you to access your account, interact with us online, and receive other information via your mobile device. Personal Data collected by ubiHRM via our mobile applications is protected by the terms of this Privacy Statement or our Privacy Statement for Client Employees, as applicable.
    • The ubiHRM app stores and processes personal data that you have provided to us, to provide our Service. It’s your responsibility to keep your phone and access to the app secure. We therefore recommend that you do not jailbreak or root your phone, which is the process of removing software restrictions and limitations imposed by the official operating system of your device. It could make your phone vulnerable to malware/viruses/malicious programs, compromise your phone’s security features and it could mean that the ubiHRM app won’t work properly or at all. The app does use third-party services that declare their Terms and Conditions.
    • Link to Terms and Conditions of third-party service providers used by the app
    • Communication Preferences
      You may limit the information you provide to ubiHRM. You may also limit the communications that ubiHRM sends to you. To opt-out of commercial emails, simply click the link labeled “unsubscribe” at the bottom of any email we send you. Please note that if you are currently receiving services from ubiHRM and you have decided to opt-out of promotional emails, this will not impact the messages we send to you for purposes of delivering such services.
      If you have questions about your choices or if you need assistance with opting-out, please contact us via email to ubihrmsupport@ubitechsolutions.com.
    • Access, Correction, Erasure, and Other Individual Rights
      ubiHRM respects your right to access, correct, and delete your Personal Data, or object to the processing of your Personal Data. If you have an online account, you may log into your account to access, update, or delete the information you have provided to us. Additionally, you may contact ubihrmsupport@ubitechsolutions.com to request access to your data, and to exercise any of the individual rights afforded to you by ubiHRM’s Privacy Code for Business Data, or by applicable data protection laws and regulations. ubiHRM will respond to requests as soon as possible and in accordance with applicable data protection laws and regulations.
    • Information Security
      ubiHRM is committed to maintaining the appropriate organizational, technical, and physical controls to protect Personal Data entrusted to ubiHRM. These controls protect Personal Data from anticipated threats and hazards as well as unauthorized access and use. In each case, ubiHRM will strive to provide security that is proportional to the sensitivity of the Personal Data being protected, with the greatest effort being focused on protecting Sensitive Personal Data and other Personal Data whose compromise could result in substantial harm or inconvenience to the Individual.
      Please note that you should also take steps to protect yourself, especially online. When you register at ubiHRM websites or Apps, choose a strong password, and do not use the same password that you use on other sites. Do not share your password with anyone else. ubiHRM will never ask you for your password in an unsolicited phone call or in an unsolicited email. Also remember to sign out of the website and close your browser window when you have finished your work. This is to ensure that others cannot access your Personal Data and correspondence if others have access to your computer.
    • Data Retention
      ubiHRM will only retain your information for as long as necessary for the Purposes for which the Personal Data is processed. Personal Data is retained in accordance with the records retention schedules to ensure that records containing Personal Data are retained as needed to fulfill the applicable Business Purposes, to comply with applicable laws, or as advisable in light of applicable statutes of limitations. When the retention period has expired, records containing Personal Data will be securely deleted or destroyed, de-identified, or transferred to archive.
    • Job Applicants
      If you have applied for employment with ubiHRM, the Personal Data submitted with your job application will be added to our recruitment system and used for recruitment and other customary human resources purposes in accordance with our ubiHRM Applicant Privacy Statement.
    • ubiHRM Privacy Code for Business Data - Overview
      The ubiHRM Privacy Code for Business Data indicates the commitments ubiHRM has implemented for Processing Personal Data pertaining to those Individuals with whom ubiHRM has a business relationship (e.g. Individuals who represent ubiHRM’s Clients, Suppliers and Business Partners, other Professionals, and Consumers) and other Individuals whose Personal Data are processed by ubiHRM in the context of its business activities.
    • Business Purposes for Processing Personal Data pertaining to Professionals:
      • Business relationship management;
      • Business relationship due diligence;
      • Transactional communications;
      • Account management;
      • Quality control;
      • Risk management;
      • Security management; and
      • Anonymize or de-identify Personal Data.
    • Business Purposes for Processing Personal Data pertaining to Users:
      • Provide requested information, products or services
      • Due diligence
      • Transactional communications;
      • Account management;
      • Compliance
      • Business structuring activities
      • Reporting and analysis
      • Disaster recovery, business continuity and archiving
    • Quantity and Quality of Data
      ubiHRM shall establish and implement retention schedules so that records containing Personal Data are only retained as needed to fulfill the applicable Business Purposes, to comply with applicable legal requirements, or as advisable in light of applicable statutes of limitations. Personal Data should be accurate, complete, and kept up-to-date to the extent reasonably necessary for the applicable Business Purposes. It is the responsibility of Individuals to ensure that their Personal Data are accurate, complete, and up-to-date.
    • Individual Rights of Access, Rectification and Objection
      Individuals have the right to request a copy of the Personal Data maintained by or on behalf of ubiHRM. If the personal data are incorrect, incomplete, or not processed in compliance with applicable law or the ubiHRM Privacy Code for Business Data, the Individual has the right to have the personal data rectified, restricted or erased (as appropriate). Additionally, Individuals have the right to object to a) the Processing of their Personal Data on the basis of compelling grounds related to their particular situation, or b) receiving direct marketing communications (opting-out).
    • Security and Confidentiality Requirements
      ubiHRM has implemented commercially reasonable and appropriate technical, physical, and organizational measures to protect Personal Data from misuse or accidental, unlawful, or unauthorized destruction, loss, alteration, disclosure, acquisition, or access. Access to Personal Data will be authorized only to the extent necessary to serve the applicable Business Purposes and ubiHRM Staff with access to Personal Data will be subject to confidentiality obligations. ubiHRM shall investigate all known or suspected Data Security Breaches and shall document the facts relating thereto, its effects and the remedial actions taken.
    • Direct Marketing
      ubiHRM respects the choices of Individuals and provides Individuals the choice to opt-in and opt-out of direct marketing. ubiHRM will send direct marketing materials if the Individual has provided opt-in consent or if Applicable Law permits ubiHRM to send marketing communications without explicit consent based on an existing business relationship.
    • Monitoring and Audit
      ubiHRM shall audit business processes and procedures that involve the Processing of Personal Data for compliance with the ubiHRM Privacy Code for Business Data on a regular basis. Additionally, ubiHRM will allow its Processing facilities to be audited as defined in the ubiHRM Privacy Code for Business Data.
    • Complaints Procedure
      Individuals covered by the ubiHRM Privacy Code for Business Data may file a written complaint if they suspect that a member(s) of the ubiHRM has violated the commitments made in the ubiHRM Privacy Code for Business Data, as further defined in the ubiHRM Privacy Code for Business Data. Complaints must be submitted in writing to the ubiHRM support Team. Complaints may be submitted via email to ubihrmsupport@ubitechsolutions.com
    • ubiHRM Privacy Statement for Client Employees
      ubiHRM has an internal Data Privacy Policy that applies to all affiliates and associates worldwide. The Data Privacy Policy helps us ensure that personal data is handled properly. The Data Privacy Policy governs personal data collected by ubiHRM for its own purposes as well as information provided to us as a processor for our Clients. It protects information collected online as well as offline. ubiHRM is committed to protecting the privacy and security of personal data that we process in order to provide services to our Clients. This Privacy Statement explains our practices with regard to the personal data we receive from our Clients as a processor. ubiHRM will collect and process your personal data only as instructed or permitted by our Client or you. ubiHRM maintains appropriate security controls to protect your information.
    • Employees contact information: We collect the Employees Personal & Company information like his Name, Phone, Email for administering the Apps function & only after getting the required permission from the Employers
    • Employees GPS Location: We collect location based data (GPS coordinates) through our geolocation feature from Employees to punch their Time IN/OUT with their GPS location.
    • Employees Selfies: We collect Employees Selfie if the Client has signed up for our App & has agreed to the use of this feature. For this we capture the Employees Selfie for Attendance. This feature is optional & can be turned off by the Client for its Employees. We do not share the collected Selfies with any third party tool, or use it for any other process other than the one disclosed by the application. Selfies collected are stored for the duration the Client has signed up for the App’s services & the retention Period of 365 days after which they are automatically deleted from the system For Registered ubiHRM App Clients: If your ubiHRM Mobile account is inactive for more than 365 days, your login credentials will be suspended. The account will be deleted 180 days after account suspension.
    • Sensitive Personal Data
      ubiHRM processes sensitive personal data on behalf of your employer. ubiHRM has implemented reasonable technical, physical and administrative safeguards to help protect the sensitive personal data from unlawful use and unauthorized disclosure. All ubiHRM associates and contingent workers are required to follow these established procedures, both online and offline. Access to sensitive personal data is limited to those associates and contingent workers who have a need to access the information to perform tasks for ubiHRM. ubiHRM will only disclose sensitive personal data to service providers.
    • Questions about Your Personal Data
      ubiHRM is committed to transparency. We want individuals & clients to understand how we collect and use Employees personal data so they may interact with ubiHRM with confidence. As an employee of an ubiHRM Client, please reach out to your employer for more information regarding the collection and processing of your personal data.
    • ubiHRM App & site Content
      All content present on this site is the exclusive property of ubiHRM App. The software, text, images, graphics, video and audio used on this site belong to ubiHRM App. No material from this site may be copied, modified, reproduced, republished, uploaded, transmitted, posted or distributed in any form without prior written permission from ubiHRM App. All rights not expressly granted herein are reserved. Unauthorized use of the materials appearing on this site may violate copyright, trademark and other applicable laws, and could result in criminal or civil penalties.
      We do not guarantee that (a) our App will meet your requirements; (b) will be available on an uninterrupted, timely or error-free
    • Refund Policy
      ubiHRM is not liable to process any refund in any scenario. You will be required to make payment of the subscription fees for the use of the application.
      Any payments made via bank transfers, cheques, or payment links could take 24-48 hours to be processed. No refund requests can be initiated during this period.
    • Cancellation
      UPI and Net Banking Transactions cannot be canceled after initiating the transaction. If the User has entered the wrong account number, then the Company is not a liable party in the transaction.
      All UPI transactions are real-time and if there is any delay in the end of the transaction then the User can check with the support team at ubihrmsupport@ubitechsolutions.com
    • Debit Card/Credit Card
      If the User has any issues related to transactions linked with Debit/Credit card, then the User must report the same to ubihrmsupport@ubitechsolutions.com
    • Changes to this Privacy Statement
      From time to time, we may update this Privacy Statement to reflect new or different privacy practices.
      ubiHRM App may change or discontinue any of its content at any time.
      ubiHRM App reserves the right to change the terms and conditions applicable to its use. Such changes shall be effective immediately upon notice, which shall be placed on the Site.
  • Contact Us
    Please contact us if you have questions, or comments kidly mail at ubihrmsupport@ubitechsolutions.com. Please provide your name, address, email address, and detailed information about your question, comment or complaints.
    • E-mail: ubihrmsupport@ubitechsolutions.com
    • Phone: +91-6264345425